Event Design and Production

From intimate holiday gatherings to corporate receptions to extravagant galas, we can bring your vision to life with not only visual design, but the full planning and event management cycle.

Aside from designing event decor, our 25+ years of industry experience includes the production management of public and private receptions and galas around the country, including the annual fundraiser galas for the San Francisco Ballet, Opera, and Asian Art Museum.

We are preferred vendors at San Francisco City Hall, the St Regis, the de Young Museum, Legion of Honor, and more. Our long-standing relationships with Bay Area event venues and vendors help us support you in navigating the logistical side of planning your event including but not limited to:

  • Choosing a venue

  • Managing vendors for catering, tenting, lighting, A/V, security, and valet

  • Sourcing live entertainment

  • Designing floor plans and event flow

  • Securing required permits

  • Our specialty is large receptions and galas. We work with both organizations and individuals. Check out our gallery for some examples!

    Events we don’t usually take on include fairs or festivals.

    We are happy to refer you to other event planners or work with you in our capacity as a decor vendor for events that fall outside of our production expertise.

  • Event design services start at $5000 but are priced case-by-case. Factors that affect cost include

    • Size and complexity of floor plans

    • Custom graphic design

    • Custom fabrication

    • Floral design

  • We prioritize adhering to your budget and operate on turnkey pricing.

    Before a contract is signed, we will discuss your overall event budget for major areas of production (venue, catering, decor, etc.) and list out what services we can provide at that price.

    • Typically, we charge a 20% production fee in addition to event costs.

    • The minimum budget we work with is $15,000.

    • A deposit of $10,000 is required before any production work begins.

  • Before a contract is signed, we will:

    • Review your initial email request for proposal and reach out to let you know if we would be a good fit.

    • Work with you to clarify your event vision, timeline, logistical requirements, and budget. A phone or Zoom call will be scheduled to further review these details.

    • Provide a short design deck with high level concepts and styling directions that would suit your event. In a second call, we will review this deck as well as discuss a budget breakdown and a proposed contract.

    We do not provide detailed design sketches, floor plans, or begin working with venues or vendors before a contract is signed and the initial deposit is paid.

    Leading up to your event, we will schedule regular updates from your assigned production coordinator, who will also be available for quick questions or suggestions over email during standard working hours.

Frequently Asked Questions

Request for Proposal

To request a quote for your event, please send us a message describing your event or installation and what production services you are looking for. Some details that are helpful to include:

  • Date you need a proposal by

  • Type of event (e.g. “cocktail reception with live band" or “breakfast reception followed by speaker panel with seated audience”)

  • Venue if you have one reserved, or your venue requirements

  • Number of expected attendees

  • General decor style (e.g. “formal event with an ocean theme” or “casual daytime corporate reception, light neutrals with red accents”

  • If requesting production services and not just event styling, any vendors you are already working with (e.g. you have chosen a caterer, but not other vendors)

If you have any questions, please reach out by email at info@ideas-events.com or give our office a call at 415-558-8900.